Guest pass with a code
The resident creates a pass and shares its code on WhatsApp or SMS from the phone’s share menu. The guard checks the code at the gate.
Visitor management system
Visitor management app for housing societies that asks the flat before anyone walks in
The guard logs each visitor with a photo, the flat gets Allow or Deny on the phone, and every entry goes into a gate register nobody can edit later. Part of SocietyConnect, free for 90 days.
- Photo at entry
- Allow or Deny push
- Guest passes with a code
- Locked gate register
- Used by
- Guards at the gate, residents on their phones, the committee on the web dashboard.
- Replaces
- The paper visitor register, intercom calls and guards waving riders through.
- Works with
- Guard shifts, blacklist, parking, daily help and the society’s notices.
- Cost to try
- Free for 90 days with every SocietyConnect module switched on.
A gate register is only useful if the guard fills it in, the flat can say no, and nobody can quietly tear out a page.
In most societies the visitor book at the gate is a formality. The guard writes a name when he has time, calls the flat on the intercom when it works, and lets the delivery rider in when the queue builds up. When something goes missing, the committee finds a register with half the entries blank and no way to tell who approved whom.
SocietyConnect moves that register onto the guard’s phone. Every visitor gets a photo, a category and a flat. The flat decides on its own phone. The entry keeps its in and out time and cannot be edited or deleted afterwards, so the register the committee reads on Monday is the one the guard filled in on Saturday night.
One evening at the gate
A delivery at 8:42 pm, from the guard’s tap to the locked entry
- 8:42 pmGuard
Pick the type, take the photo
Quick tiles for delivery, cab, guest, help and vendor. For a delivery, company chips such as Swiggy, Zomato, Amazon, Flipkart, BigBasket, Blinkit and Zepto fill in the name and purpose.
- 8:42 pmFlat A-104
Allow or Deny on the phone
Every resident of the flat gets a push notification with the visitor’s details and photo. One tap answers it.
- 8:43 pmGuard
The answer comes back to the gate
The guard sees Allowed or Denied on the gate screen. A denied visitor is stopped and the refusal stays on record.
- 8:55 pmGate register
Out time stamped, entry locked
The guard marks the exit. In time, out time, photo and approval stay together, and the entry cannot be changed later.
The guard’s screen
Built for a guard with a queue in front of him
The gate screen opens with what the guard needs right now: how many visitors are inside, who is expected, the blacklist count and an SOS button. The quick actions underneath cover everything else he does in a shift.
- Log entry for walk-in visitors with photo, phone, vehicle number and flat
- Verify pass to check a resident’s guest pass by its code
- Expected visitors pre-approved by residents, so the guard does not need to call
- Patrol, Daily help, Entry log, Incident and Flats one tap away
Pre-approvals
Residents can approve before the visitor reaches the gate
Most of the waiting at a gate is for visitors the flat already knew about. These passes let the resident say yes in advance. Cab and delivery pre-approval, and QR codes on passes, are not available yet.
Frequent visitor pass
For a relative or tutor who comes often, a pass that keeps working until its validity date.
Expected list at the gate
Passes still in use show on the guard’s Expected list, so he can let the visitor in without calling the flat.
Who does what
Three people touch every visit, each on their own screen
Guard
- Logs walk-in visitors with photo and flat
- Verifies guest passes by code
- Marks exits and sees overstays
- Gets a warning when a blacklisted name or phone is typed
Resident
- Allows or denies visitors from a push notification
- Creates guest and frequent visitor passes
- Shares a pass code on WhatsApp or SMS
- Sees the flat’s visitor history
Committee
- Reads the gate log: inside now, today, expected, recent
- Maintains the blacklist
- Checks gate entries that cannot be edited
- Reviews incidents raised from the gate
For residents
Your flat’s visitors, in one list
Residents see every visitor to their flat with the type and company: an Amazon parcel, a family visit on a frequent pass, an Uber pickup with its number plate, an electrician for the AC. Expired passes are marked, and a Pre-approve button sits at the bottom of the list.
Safety at the gate
Rules the gate enforces without the guard having to remember them
- Blacklist: the guard is warned while typing a banned name or phone number
- Overstay alerts when a delivery or cab stays inside too long
- A No answer note on the guard’s screen when nobody in the flat responds
- Frequent visitor passes stop working after their validity date
- Guard shift handover confirmed by OTP
- Patrol checkpoints with a QR code the guard must scan
- Gate entries cannot be edited or deleted after they are saved
Compared
SocietyConnect visitor management next to the paper register and an intercom
| Paper register | Intercom call | SocietyConnect | |
|---|---|---|---|
| Photo of the visitor | No | No | Yes, at entry |
| Flat can refuse | Only if someone calls | Yes, if the line works | Allow or Deny on every resident’s phone |
| Pre-approved guests | No | No | Guest pass with a code |
| Entries changed later | Pages can be torn out | No record | Entries cannot be edited or deleted |
| Committee view | Read the book at the gate | None | Gate log on the web dashboard |
Straight answers
What it does not do yet
Hear it from us before the guard does.
- The guard app is in English only. Hindi and Marathi screens are not available yet.
- The guard app needs an internet connection. There is no offline mode yet.
- There is no automatic phone call to a resident who misses an approval.
- Cab and delivery pre-approval, parcel handling at the gate and kids exit permission are not available yet.
- Boom barrier, ANPR camera and RFID links need an on-site gateway. Ask us before you plan hardware.
Put your gate on SocietyConnect this month
We set up your wings and flats, create guard logins and train the guards at your gate, free for 90 days.
FAQ
Visitor management: common questions
What is a visitor management system for a society?
It replaces the paper register at the gate. The guard logs each visitor on a phone with a photo and the flat, the flat approves or denies on its own phone, and the society keeps a record of who came in, who approved them and when they left.
Can residents pre-approve guests in SocietyConnect?
Yes. Residents create guest passes with a code they can share on WhatsApp or SMS, and frequent visitor passes with a validity date. The guard checks the code at the gate. Cab and delivery pre-approval is not available yet.
What happens if the resident does not answer the approval?
The guard sees a No answer note on the gate screen and decides according to the society’s rules. SocietyConnect does not phone the resident automatically yet.
Can the guard or committee edit a gate entry later?
No. Gate entries cannot be edited or deleted after they are saved, so the register stays a true record.
Does the guard app work in Hindi or Marathi?
Not yet. The guard app is in English today, with large tiles and icons for the common visitor types. We train the guards at your gate during setup.
Is SocietyConnect visitor management free?
It is free for 90 days with every module on. After that we give a written quote based on your flats and the modules you keep.
More in SocietyConnect
Other parts of SocietyConnect
Security guard appShift handover by code, QR patrol rounds, blacklist warnings and a gate log on the guard’s phone.Safety and SOSOne tap sends an SOS with location to guards and the committee; incidents keep photos, voice notes and a timeline.Members, flats and tenantsResidents join with a society code, the committee approves, and owners, tenants, family and vehicles sit under each flat.Daily help and staffOne register for maids, cooks and drivers across flats, gate attendance pings, and payroll for society staff.SocietyConnect overviewEvery module, the 90-day free trial and how setup works.
Free for 90 days
Connect your society now Connect your society now
Every module on for 90 days, visitor management included. Our team loads your flats and dues, trains your guards, and nothing is charged automatically.
SocietyConnect
Connect your society now
Free for 90 days with every module on. Our team loads your flats and dues and trains your guards.
- No card needed
- Nothing charged automatically
- We call within one business day
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