Admissions from enquiry to enrolment, fee instalments with receipts and late fee rules your fee committee approved, attendance that reaches parents the same morning, timetables, exams and report cards, and a parent app that collects consent the way the DPDP Rules expect for children. Built for schools, junior colleges and coaching institutes in Mumbai, Navi Mumbai, Thane and Pune, and for groups across India.
Reply within one business day · Navi Mumbai team · Website, app and admin under one roof
The office, the staff room, the classroom and every parent’s phone working from one set of student records.
A website parents and students trust, with the details boards and guidelines expect, and an admission form that feeds the office.
One app per family for attendance, homework, fees, results and messages, with consent recorded at sign-up.
The screens your office staff, teachers, principal and owner use every day.
A private unaided school in Kharghar, a junior college in Thane or a JEE and NEET coaching institute in Kota-style batches across Pune and Navi Mumbai all run on the same mix. An admission register and enquiry diary, a fee counter with a desktop program or Excel, attendance in a paper muster, marks in teachers’ notebooks, and a set of WhatsApp groups per class that parents leave on mute. The office staff are few, the teachers are stretched, and the principal or owner learns about problems at the parent meeting.
Admission enquiries come by phone, walk-in, website and Instagram, and nobody follows up the ones who did not convert. Fee instalments, sibling concessions, late fees and part payments make the dues list unreliable, so the accountant spends the first week of every term reconciling receipts. Attendance reaches parents days later, if at all. Report cards are typed by hand in a template that breaks every year. In coaching, batch changes, mid-course exits and refund requests are handled case by case, and that is where most disputes start.
The DPDP Rules notified in November 2025 require verifiable consent from a parent before processing a child’s personal data, with a narrow exemption for schools’ own educational and safety purposes. The Ministry of Education’s 2024 guidelines for coaching centres, sent to states to adopt, bar students below 16, misleading result claims and fee increases mid-course, and expect pro-rata refunds within ten days. CBSE has reminded schools in 2026 to keep mandatory disclosures on their websites. Maharashtra regulates school fees through the PTA and its executive committee. Software built before all of this may now be collecting data, or showing claims, that it should not.
Infoways, a web, app and software company in Mahape, Navi Mumbai, builds school and coaching websites, parent and student apps, and the office, teacher and admin panels behind them. Below: how each module works, the rules and terms it must respect, an honest comparison with ready-made school ERPs, the numbers worth watching, and the questions to ask before you sign.
Talk to us about your education businessEight modules, who uses each one, and the awkward cases that decide whether the office trusts it.
Used by the admission counsellor and office. Every enquiry from the website, phone, walk-in, social media or a school fair goes into one list with the source, class or course, and the next follow-up date. Parents fill an online application, upload documents and book a campus visit or entrance test. The counsellor sees who is waiting for a call today. When a seat is confirmed, the enquiry becomes a student record without retyping. It handles siblings, transfers from other boards, RTE quota admissions that come through the state process, and waitlists for popular classes or batches.
Solved in your appUsed by the accountant and parents. Fee heads (tuition, term, transport, activity, lab, hostel) are set per class or course, with the instalment plan your management and, for Maharashtra schools, the fee approval process have fixed. Parents pay by UPI, card or net banking from the app or a link, and a numbered receipt goes out at once. Concessions for siblings, staff wards or scholarships carry an approval and a reason. Late fees follow your approved rule and never exceed it. Part payments, cheque bounces and refunds are recorded properly, and everything exports to Tally for your auditor.
Solved in your appUsed by class teachers, and by the office for staff. The teacher marks attendance on a phone in under a minute; absentees’ parents get an alert the same morning. Late arrivals, half days and leave applications from parents are recorded. Coaching institutes can mark attendance per lecture, so a student skipping one subject shows up. Monthly reports by student and class help with board attendance requirements. Staff attendance can use face or GPS-based marking, which links to our [face attendance system](/products/face-attendance-system.html) and payroll.
Solved in your appUsed by the academic coordinator. The timetable is built once per term by class, subject, teacher and room, with checks so no teacher is booked twice. When a teacher is absent, the system suggests free teachers for substitution and notifies them. Coaching institutes manage batches by course, timing and centre, move students between batches with a log, and schedule doubt sessions and tests. Parents and students see the current timetable in the app, so changes do not depend on a WhatsApp forward reaching everyone.
Solved in your appUsed by teachers and the exam in-charge. Exams are set up with subjects, maximum marks, grading rules and weightages for your board or your institute’s own pattern. Teachers enter marks from a phone or laptop; the system checks for missing entries before results are locked. Report cards print in your layout with grades, remarks and attendance. Coaching institutes get test-wise analysis: score trends, subject weaknesses and rank within the batch, shown to students and parents privately. Results are never published with student names in public, and toppers are featured only with consent.
Solved in your appUsed by parents and older students. One login per family shows each child’s attendance, homework, circulars, timetable, fees, receipts and results. Parents message the class teacher inside the app, so teachers do not have to share personal numbers, and the school can set hours for messages. Circulars show who has read them. At sign-up the parent sees a clear notice and gives consent for the data the school processes beyond its core educational and safety purposes, and can change that later. Hindi and Marathi screens are available for parents who prefer them.
Solved in your appUsed by teachers and students. Teachers post homework with due dates, attachments and short instructions; students submit photos or files, and teachers mark them done or return them with comments. Coaching institutes add notes, practice sheets and recorded lectures per batch, with access ending when the course ends. Content can be limited to enrolled students so it is not forwarded freely. For schools, the module stays simple: what was taught, what is due and what is pending, so parents can help at home.
Solved in your appUsed by the transport in-charge, office and owner. Bus routes, stops and students per bus, with a GPS link where the bus operator provides one. Transfer certificates, bonafide certificates and leaving certificates are generated from the student record with a register number. For a school group or a coaching brand with several centres, the owner sees admissions, fee collection, attendance and results by branch, while each branch’s staff see only their own students. Mandatory disclosure details and fee structures for each branch are kept current from the same records.
Solved in your appTell us your board or courses, number of students and branches, and how fees are collected today. We will tell you which module to start with.
Plain-language notes on the rules that shape school and coaching software in India. They are not legal advice.
| Term or rule | 1What it means | 2How the software handles it |
|---|---|---|
| DPDP Act 2023: verifiable parental consent | For anyone under 18, a data fiduciary must get verifiable consent from a parent or lawful guardian before processing the child’s personal data. Rule 10 of the DPDP Rules 2025, as reported, allows verification through records the institution already holds, details the parent provides, or a token from an authorised entity such as DigiLocker. Most duties apply 18 months after the November 2025 notification. | Consent is collected from the parent’s verified account at sign-up, recorded with time and purpose, and can be withdrawn. Student logins are created under the parent’s consent. |
| Fourth Schedule exemption for educational institutions | Reported as allowing schools to process children’s data without separate consent only for their own educational activities and the safety of enrolled children. Commentators stress it does not cover analytics, profiling or monetisation. | Data used for attendance, results and safety is separated from optional uses such as marketing or third-party tools, which stay off until consent is given. |
| Ban on tracking and targeted advertising to children | The DPDP Act bars tracking, behavioural monitoring and targeted advertising directed at children, subject to the exemptions in the Rules. | No advertising, third-party trackers or ad pixels inside the parent and student app. Website analytics are kept to what is needed. |
| Guidelines for Regulation of Coaching Centres 2024 | Circulated by the Ministry of Education to states in January 2024 for adoption. They bar enrolling students below 16, misleading promises of ranks or marks, and fee increases during a course, and expect a website with tutors’ qualifications, courses, fees, refund policy and facilities. A student leaving mid-course should get a pro-rata refund within ten days. How far they bind you depends on your state’s law. | Age check at enrolment, a refund calculator that works out the unused portion and tracks the ten-day deadline, fee plans locked for the course, and website pages for each required detail. |
| Maharashtra Educational Institutions (Regulation of Fee) Act 2011 | Sets how fees in Maharashtra schools are proposed and approved, with a Parent-Teachers Association formed within 30 days of the academic year, an executive committee from its members, and Divisional Fee Regulatory Committees for disputes. Amended in 2019 and 2022. | Fee structures are stored per year with the approval date and reference, so the office can show which fees were approved and when. Changes need an admin and a reason. |
| CBSE mandatory public disclosure | CBSE affiliation bye-laws require schools to keep a functional website with mandatory public disclosures in the Appendix IX format: fees, calendar, SMC and PTA details, teacher details and results. CBSE reminded schools by circular in January 2026. | Disclosure pages are generated from the school’s live records, so fees, staff and results stay current without a separate update. |
| APAAR ID and UDISE+ | APAAR is a student ID under the academic bank of credits system. CBSE gave partial relaxation in September 2025 for students without an APAAR ID in board exam data. Schools also report data each year on the UDISE+ portal. | Student records hold APAAR and UDISE-related fields, with a marker where an ID is refused or not generated, and exports in the formats the office needs. |
| Right to Education Act admissions | Private unaided schools reserve entry-level seats for children from disadvantaged groups under section 12(1)(c), with admissions run through the state’s process, in Maharashtra through an online lottery. | RTE students are flagged in records, fee heads are set to zero or reimbursed as your state rules require, and reports separate them for claims. |
| GST on education | Services by schools up to higher secondary are generally exempt. Coaching and many private courses are generally taxable. | GST is a setting per fee head, applied as your CA advises, with tax invoices for taxable fees and receipts for exempt ones. |
We have summarised these from official circulars, the Act texts and reputable legal and education publications. Rules differ by board and state and change often. Confirm each point with your legal adviser, CA, board or state education department before it goes into your software. We set up the rules your management approves.
Most schools and institutes asking us about software have already seen a ready-made product. Teachmint and Classplus are widely known among coaching institutes and tutors for apps, live classes and fee collection. Entab CampusCare, MyClassboard and Fedena are among the school ERPs used across India for admissions, fees, attendance and exams. Many schools also use a separate accounting program and a payment gateway. These products change often, so compare their current versions with your own list.
For a single school or a small coaching institute, a ready-made product is usually the right first step, and we will say so. It is quick to start, the vendor carries upkeep, and parents may already know the app. Before you sign, check that consent is collected from the parent in a way that fits the DPDP Rules, that the app carries no advertising or third-party tracking, that fee receipts and refunds match your approved rules, and that you can export every student and fee record when you want to leave.
Custom software makes sense in narrower cases: a school group or coaching brand with several branches that wants one system and its own branded app; an institute with unusual fee plans, scholarships or refund rules a product will not handle; a junior college combined with coaching, hostel and transport; or an institution that wants student data held only by itself and its chosen vendor. Our guide on custom software vs off-the-shelf walks through the trade-off.
An honest comparison. The right answer depends on size, branches and how much control you want over student data and rules.
| Factor | 1Registers, Excel and WhatsApp groups | 2Ready-made school ERP or coaching app | 3Your own platform |
|---|---|---|---|
| Best for | A small tuition class | Most single schools and institutes | School groups, coaching brands with branches, combined institutions |
| Parental consent | Not recorded | Check how the vendor collects it | Built to your adviser’s reading of the DPDP Rules |
| Fees and refunds | By hand | Standard instalments and receipts | Your exact fee plans, concessions and refund rules |
| Parent communication | WhatsApp groups | App with circulars and alerts | Your branded app, in the languages parents use |
| Advertising in the app | Not applicable | Check vendor terms | None |
| Who holds student data | Teachers’ phones | The vendor, under its terms | Your institution |
| Time to start | Already running | Days to weeks | Weeks to months, in phases |
Product names are mentioned only to help you compare. Check each vendor’s current features and terms directly.
No benchmark figures here; they vary by board, city and course. Watch your own trend.
Admissions confirmed divided by enquiries received, by source and by class or course. It shows whether the website, school fairs or referrals bring families who actually join, and whether follow-up calls are happening.
Solved in your appFees received by each instalment’s due date against fees due, by class. A class or branch that lags every term usually has a few families in difficulty or a process problem with reminders and receipts.
Solved in your appOutstanding fees split into current term, previous term and older. Fresh dues need a reminder; old dues need a conversation with the family, handled sensitively and never in front of the child.
Solved in your appStudents below your attendance threshold for the month, by class. Early attention matters more than the final percentage, especially for board classes with attendance requirements.
Solved in your appAverage score across the last few tests by batch and subject. A falling trend in one subject across batches points to a teaching or syllabus pace issue, not individual students.
Solved in your appCoaching students who left before course end, with reasons, and days taken to pay each refund. The 2024 guidelines expect refunds within ten days, and exit reasons tell you what to fix.
Solved in your appParents who opened each circular in the app, against all parents. If it stays low, parents have not installed the app or notifications are off, and important notices are being missed.
Solved in your appSubmissions by the due date against homework set, by class. It tells teachers where students are struggling and tells parents what is pending, without a weekly phone call.
Solved in your appInfoways works from B-102, Technocity, Mahape, in Navi Mumbai. For schools, junior colleges and coaching institutes in Mumbai, Navi Mumbai and Thane, we meet the principal, the fee clerk and a few class teachers in person, sit in the office during admission and fee weeks, and see how attendance and marks are recorded today before anything is built or switched on.
Teachers are trained at the school in short sessions, and parent notices go out in English, Hindi and Marathi. Institutes elsewhere in India are set up over video calls, with the same rollout plan.
We sit with the office, accounts, a few class teachers and the principal or academic head to map admissions, fees, attendance, exams and parent communication, including the awkward cases: sibling concessions, mid-year transfers, re-exams and refunds.
Fee heads, instalments, late fee rules, concession approvals, refund policy, attendance thresholds and grading rules are written down and approved by management, and consent wording is checked with your adviser.
Student, parent, class and fee data are imported from your registers or old software. Opening fee balances are checked student by student with accounts before they carry forward.
Admissions, fee collection and receipts start first, ideally at the start of a term. The old fee register runs alongside for one cycle and totals are compared.
Teachers are trained on attendance, homework and marks in short sessions. Parents get the app with a notice in English, Hindi and Marathi and a help desk at the next parent meeting. Families without smartphones keep receiving printed notices and SMS.
Report card layouts are set up and tested on a past term. Other branches go live one at a time, each with its own training session.
Before sign-off we check consent records, role access, receipts, refunds, report cards and exports with you. Maintenance and support continues after launch, including changes when board or state rules move.
Send us your shortlist and how your office works today. We will tell you whether a ready-made product fits or a custom build is worth it.
Every institution is different, so we quote after understanding yours. A website with admission enquiries, online applications, fee payment and receipts for one school or institute is a small project. Adding a parent and student app with attendance, homework, circulars, exams and report cards makes it a medium one. A multi-branch platform with its own branded apps, transport, hostel, recorded lectures, payroll links and group-level reports is a large one.
Cost rises with the number of branches and roles, how unusual your fee and refund rules are, report card layouts for different boards, recorded content and live classes, links to payment, biometric or bus GPS systems, and how much old data needs cleaning. It comes down if you start with admissions and fees, which save the office the most time, and add academics in the next term.
Timelines: an admissions and fee system usually takes 4-8 weeks. Adding the parent app, attendance, exams and report cards takes another 6-10 weeks, timed to start with a new term. A multi-branch platform runs about 4-6 months in phases. See mobile app development for the apps and the app cost calculator for a first rough scope.
Do not advertise ranks, selections or “guaranteed results” on your website or banners. The coaching guidelines bar misleading claims about results, and student photos and names need consent from the student and parent. A factual site with courses, faculty, fees, refund policy and facilities builds more trust and works well with local SEO.
Do not launch a parent app with ad networks, analytics SDKs or third-party chat tools that collect children’s data. Under the DPDP Act, tracking and targeted advertising aimed at children are barred, and the institution remains responsible for its vendors.
Do not switch software in the middle of a term or during admissions. Start at a term boundary, with fee balances agreed with accounts first. And do not go live with teachers untrained; if attendance is not marked daily, parents stop trusting the alerts within a week.
And do not build custom software for a single small tuition class or a school that a ready-made ERP already serves well. Build when you have several branches, unusual fee and refund rules, a combined school, college and coaching set-up, or a clear need to hold student data yourself.
Ask us on WhatsApp. A real person from our Navi Mumbai team replies.
Ask on WhatsAppThere is no single best one; it depends on your school. Check that report cards match your board (state board, CBSE or ICSE), that fee instalments, late fees and receipts follow what your fee committee approved, that the parent app works in Marathi and Hindi, that parental consent is recorded the way the DPDP Rules expect, that you can export all your data, and that someone can come to the school when things go wrong. Ready-made school ERPs such as Entab CampusCare and MyClassboard suit many schools; compare their current versions on these points before signing, and consider your own software only when your rules or scale do not fit them.
Yes. We are based in Mahape, Navi Mumbai. The first study, the demo for the principal and management, and teacher training are done at the school for institutes in Mumbai, Navi Mumbai and Thane.
For students under 18, the DPDP Act requires verifiable parental consent before processing a child’s data. The 2025 Rules, as reported, exempt schools only for their own educational activities and child safety. Optional uses need consent. Most duties apply 18 months after the November 2025 notification.
Reported methods under Rule 10 include records the school already holds about the parent, details the parent provides, or a token from an authorised entity such as DigiLocker. Our apps collect consent from the parent’s verified account and record it with time and purpose.
Guidelines from the Ministry of Education, sent to states in January 2024 for adoption. They bar enrolling students below 16, misleading result claims and mid-course fee increases, expect a detailed website, and require pro-rata refunds within ten days when a student leaves. Check your state’s rules.
Under the 2024 guidelines, the unused portion of fees paid, including hostel and mess charges, should be refunded pro rata within ten days. Our refund calculator works out the amount from the exit date and tracks the deadline. Your own policy should be checked by your adviser.
No. The Maharashtra Educational Institutions (Regulation of Fee) Act 2011 sets a process involving the Parent-Teachers Association and its executive committee, with Divisional Fee Regulatory Committees for disputes. Ask your legal adviser for the current procedure; the software stores each approved fee structure with its reference.
CBSE requires a functional website with mandatory public disclosures in the Appendix IX format, including fees, the academic calendar, SMC and PTA details, teacher details and results. A January 2026 circular reminded schools. We generate these pages from live school records.
For a single school or small institute, a ready-made product is usually the sensible start. Compare current versions on consent, advertising, fee rules and data export. Custom makes sense for groups with several branches, unusual fee plans or combined school, college and coaching set-ups.
Yes. Parents pay by UPI, card or net banking from the app or a link. The money goes to your own gateway account, is matched to the student and instalment, and a numbered receipt goes out at once. Everything exports to Tally.
Yes. When the class teacher marks attendance, parents of absent students get an alert the same morning. Coaching institutes can mark attendance per lecture. Leave applications from parents are recorded against the student.
Not in apps we build. The DPDP Act bars tracking and targeted advertising aimed at children, and we keep third-party trackers and ad networks out of the parent and student apps.
Yes, where the bus operator’s GPS device or app offers a data feed. Parents see the bus location and get an alert near their stop. Routes, stops and students per bus are managed by the transport in-charge.
Services by schools up to higher secondary are generally exempt from GST. Coaching and many private courses are generally taxable. Ask your CA; the software sets GST per fee head as advised.
We design for them: simple screens, large text and Hindi and Marathi options, with a help desk at parent meetings during launch. Families without smartphones keep receiving printed notices and SMS.
Admissions and fees usually take 4-8 weeks, ideally starting at a term boundary. The parent app, attendance, exams and report cards add another 6-10 weeks. Multi-branch groups go live branch by branch over a few months.
Step-by-step articles on the problems education ask us about most.
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