Membership renewals, class booking, QR check-in, trainer apps and diet plans for gyms, yoga studios and fitness coaches, so fewer members quietly stop coming and fewer renewals are missed.
Reply within one business day · Navi Mumbai team · Website, app and admin under one roof
Memberships, classes and coaching on one member profile.
A site that sells trial passes and memberships, not just shows equipment photos.
Book classes, check in, track workouts and follow the diet plan.
Run memberships and sell products from one panel.
Most gyms and studios in Mumbai, Navi Mumbai and Pune sell well in January and before weddings, then watch members fade away by month three. The money is in renewals, personal training packs and members who keep coming, and those are hard to manage on a register, a WhatsApp group and an Excel sheet of expiry dates.
A gym app does a few specific jobs. It sells memberships and trial passes online. It tells you who checked in today and, more usefully, who has not come for ten days. It lets members book limited-capacity classes like Zumba, spinning or yoga. It tracks personal training sessions so trainers are paid correctly. And it renews plans before they lapse, with a payment link or a UPI AutoPay mandate.
This is for single gyms and multi-branch chains, yoga and pilates studios, CrossFit and functional boxes, and online coaches who sell workout and diet programmes. Infoways builds the website, member app, trainer app and admin from Mahape, Navi Mumbai, for fitness businesses across India.
These are the leaks owners usually find only at month end.
A member's plan ends, nobody calls, and they join the gym down the road. Reminders at 15, 7 and 1 day before expiry, with a renewal link, catch them in time.
Members who skip for two weeks rarely renew. The app flags them from check-in data so a trainer can call or send a message before they drop out.
Personal training packs sold on paper lead to disputes and leakage. Each session is logged in the trainer app and confirmed by the member, which also makes trainer payouts accurate.
A card or name on a register is easy to misuse. QR or biometric check-in, linked to the member's photo, shows exactly who entered and when.
Leads from Instagram and walk-ins sit in a notebook. A lead list with trial dates, follow-up tasks and WhatsApp messages turns more trials into memberships.
Popular 7 am batches are crowded while others are empty. Booking with capacity limits and a waitlist balances the timetable and shows which classes to add.
Tell us your branches, members and the classes you run. We will send a scoped estimate.
Ready-made gym software works for many gyms. A branded app makes sense in specific cases.
| What matters | Register and WhatsApp | Ready-made gym software | Own branded app + admin |
|---|---|---|---|
| Renewal reminders | Manual calls | Built in | Built in, with your own offers and UPI AutoPay |
| Branding | None | Their app name and look | Your name on Play Store and App Store |
| Class booking and waitlist | No | Usually yes | Yes, with your rules on cancellations and no-shows |
| Diet plans and online coaching | PDFs on WhatsApp | Limited | Full programmes, check-ins and progress photos |
| Supplement store | No | Rarely | Yes, with stock and delivery |
| Typical cost range | Free | Monthly subscription | Rs 4-12 lakh; simple app Rs 1-3 lakh |
Ranges are typical, GST extra, depend on scope. If you already use gym software, we can build only the parts it lacks. See CRM development for lead tracking.
Say you run a gym with two branches in Airoli and Ghansoli, with a cardio and weights floor, three group classes a day, and six personal trainers. Most new members come in January, before Diwali and before wedding season. The numbers are only to illustrate.
A young professional sees your Instagram reel, taps the link and books a free trial for Saturday 8 am at Airoli. She gets a WhatsApp confirmation with the address and what to bring. After the trial, the front desk marks her interested, and the system sets a follow-up for Monday with a 3-month plan offer. She buys the plan in the app, with a 4-session PT pack. Her check-in QR appears in the app immediately.
Every visit she scans the QR at the door. She books Zumba on Tuesday and Thursday, and when the class is full she joins the waitlist and is moved in when someone cancels. Her trainer logs each PT session in the trainer app and adds her weekly weight and measurements. Her diet plan, with dal, roti and paneer portions instead of imported foods, is updated every two weeks.
In week nine she misses ten days because of work travel. The app flags her, her trainer sends a short message, and she uses the freeze option for those days so her plan end date moves. Fifteen days before the plan ends, she gets a renewal offer, and she renews with UPI AutoPay for the next quarter. The owner sees renewals due by branch, PT revenue by trainer, and which classes need another batch.
We list your membership types, freeze and transfer rules, PT packs, class timetable and how check-in works today.
Members open the app at the door and before class, so check-in and booking take one or two taps.
One member database feeds the member app, trainer app, front desk panel and store.
We run the app at one branch during peak hours, checking QR scans, turnstile links and payments before rolling out.
The app goes live under your brand, and we load existing members with their plan dates and PT balances.
Local SEO for each branch, Instagram campaigns that link to trial booking, and renewal flows on WhatsApp.
A gym website with plans, timetable, trainer profiles and trial booking falls in the business website range of Rs 1-4 lakh. A simple member app with check-in, plan details and renewals, connected to a basic admin, can sit in the simple app range of Rs 1-3 lakh. A full system with class booking, waitlists, trainer app, PT tracking, diet plans, subscriptions and multi-branch reports is a mid-complexity build, typically Rs 4-12 lakh. Adding a supplement store with stock and delivery can move it towards the upper end. GST is extra, and yearly upkeep is usually 15-25% of the build cost.
Cost depends most on hardware links (turnstiles and biometric devices vary a lot), how many branches and roles you have, whether you run online coaching with video, and moving existing members. A first version can go live in about 6 to 10 weeks. Our guide on app development cost in India has the full breakdown.
If you have one gym with a few hundred members and no classes, ready-made gym software plus a good website and Google Business Profile may be enough for now. A branded app pays off when you have several branches, a large class programme, online coaching clients, or a supplement business worth growing.
The mistakes we see: building an app full of workout videos while renewals are still tracked in a register, forcing check-in hardware that breaks at 7 am rush, offering memberships online without clear freeze and refund rules, and selling supplements without the FSSAI details the products and listings need. Get renewals and check-in right first. Our guide to gym and fitness marketing covers getting trials in, and social media marketing helps with the Instagram side.
Share your plans and branches. We will show you what a member app would change at your front desk.
Yes. Using payment gateway subscriptions and UPI AutoPay or card mandates, members can approve a recurring payment once. They can still cancel from their bank or UPI app, and the gym app shows the renewal status.
Yes. You set the rules, such as maximum freeze days per plan and how often. The member requests it in the app, staff approve, and the end date moves automatically.
Many devices offer an API or SDK and can be connected. If yours does not, QR check-in through the app works at the front desk or with a QR-enabled turnstile. We check your devices before quoting.
Each PT pack has a session count. The trainer logs every session, the member confirms it in the app, and the balance updates. Trainer payouts can be calculated from completed sessions.
Yes. Trainers or nutritionists build plans from a food list you control, with Indian meals, vegetarian, Jain or egg options, and portion sizes members recognise.
Yes, with a product store, stock and delivery. Supplements are regulated food products, so listings should carry the FSSAI details of the product and the seller.
Yes. Online coaches can sell programmes, collect check-in photos and measurements weekly, share workout videos and run group chats, all under their own brand.
With the member's permission, the app can read steps, workouts and heart rate from Google Health Connect on Android and Apple Health on iPhone, which most bands sync to.
You do. The app is published under your accounts, the data sits on servers in your name, and the source code is handed over to you.
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