Wings and flats
Create a wing with its floors and flats per floor, preview the flat numbers, then generate them in one go. Wings can carry a sector name for townships. Commercial units such as shops sit alongside flats.
Flat owner and tenant management
Society member management software that keeps every flat, owner and tenant in one register
Wings and flats, owners and tenants, family members, pets, vehicles and parking slots, all under the right flat. Residents join with a society code and the committee approves. Part of SocietyConnect, free for 90 days.
- Society join code
- Owners and tenants
- Bulk CSV import
- Form I and Form J
- Used by
- The secretary and committee on the web dashboard, residents in the app.
- Replaces
- The member register file, the Excel of flat owners and the WhatsApp list of tenants.
- Feeds
- Maintenance bills, the gate, notices, voting, parking and the directory.
- Cost to try
- Free for 90 days with every SocietyConnect module switched on.
A-302 was sold two years ago, B-105 is on its third tenant, and the member register still shows the builder’s list.
Every society has the same problem. The member register is a file in the office cupboard, the flat owner list is an Excel sheet on the treasurer’s laptop, and nobody knows which flats are let out until a tenant asks for a parking sticker. Bills go to people who moved away, and notices miss the people who live there.
In SocietyConnect each flat is the anchor. The owner, the tenant if there is one, family members, pets, vehicles and parking slots all sit under that flat. Residents ask to join with a code, the committee checks who already lives there and approves. When someone moves out, the committee stamps the date and their login stops working, while their bills and payments stay in the society’s records.
Onboarding
From society join code to an approved resident
How a new resident gets into SocietyConnect without the secretary typing their details.
- 01
The committee shares the join code
The Members page on the web dashboard shows a short society join code with a Copy button. The committee can regenerate it any time.
- 02
The resident taps Join your society
On the app’s sign-in screen, the resident enters the code and sees the society’s name, so they know they have the right one.
- 03
They pick their wing and flat
The app lists the wings and flats from the society’s structure. The resident picks theirs and enters name, email and phone.
- 04
They say how they live there
Owner, tenant or family member. They set a password and send the request.
- 05
The committee checks the flat
Join requests on the dashboard show who already lives in the requested flat, so a stranger claiming A-104 stands out.
- 06
Approve or reject, with an email
Approval creates the account, links the flat and emails the resident. A rejection can carry a reason, also by email.
The member register
Every resident, filtered the way the office needs
The Members page lists everyone with their flat, role and status. Tabs split the list into committee, residents, owners, tenants, vacant flats, invited and disabled accounts. Search by name, email or phone, and export the list as a CSV.
- Add member / set up flat fills in owner, tenant, family, pets, help and vehicles for one flat on one form
- Quick add and Committee member for single entries
- Import CSV for the whole society at once
- Member register prints Form I (Register of Members) and Form J (List of Members) with shares and nominees
Under each flat
Everything that belongs to a flat stays with the flat
Owner and tenant
Each flat has an owner. If it is let out, the tenant becomes the primary resident. Move-in and move-out dates are kept for each person.
Family and pets
Children, senior citizens and pets, with age, blood group, emergency contact, breed and vaccination status. Family members do not need a login.
Vehicles
Number, type, model, colour, fuel, sticker number, and insurance and PUC expiry dates. The app shows when a PUC or policy is due or has lapsed.
Parking slots
The committee creates car, bike and visitor slots by zone and allots them to flats. Residents cannot change their own slot.
Flat documents
Each flat page has tabs for overview, account, people, vehicles, complaints and documents such as demand letters, NOCs and receipts.
For residents
Residents keep their own household up to date
Residents add their children, parents and pets from the app. For a senior citizen they can note the blood group, a medical note, an emergency contact and whether the person lives alone. For a pet they record species, breed and vaccination.
Household details are private to the flat and the committee. Guards cannot see them in the gate app. Residents also add their own vehicles, and book a visitor parking slot for a guest on a date when the society has visitor slots.
Owners, tenants and family
What each kind of resident can do
| Owner | Tenant | Family member with a login | |
|---|---|---|---|
| Join with the society code | Yes | Yes | Yes |
| Approve visitors to the flat | Yes | Yes | Yes |
| See and pay the flat’s bills | Yes | Yes, while living there | Yes, while living there |
| Add family, pets and vehicles | Yes | Yes | Yes |
| Shown in the resident directory | Yes, can hide phone number | Yes, can hide phone number | Yes, can hide phone number |
| Listed in Form I and Form J | Yes, with shares and nominee | No | No |
A resident whose move-out date has passed no longer sees that flat’s bills. Billing rules for non-occupancy charges are on the maintenance billing page.
Office work it saves
Jobs the secretary no longer does by hand
- Bulk import of members and flats from a CSV, with a sample file and a preview that skips rows with errors
- Opening balances pasted in from the old books
- Resident directory, flat by flat, with call and WhatsApp buttons
- Residents can hide their phone number from the directory; the committee still sees it
- Move-out that stamps the date, ends the login and removes any committee role
- Refundable deposits for tenant move-in or shifting, held under security deposits
- Account deletion that removes personal details while bills and payments stay on record
- Members list export as CSV at any time
Straight answers
What it does not do yet
Know these before you move your register over.
- Join requests do not carry documents yet. Ask for the sale deed or rent agreement outside the app.
- Tenant agreements are not stored with expiry alerts yet.
- Move-in and move-out are dates the committee sets. There is no resident request and approval flow with charges yet.
- Vehicle insurance and PUC expiry show as tags in the app. There are no push reminders for them yet.
- RFID tags for vehicles need an on-site gateway, set up with us.
- There are no custom admin roles or OTP on admin login yet. Committee logins share the same rights.
- The apps are not on the Play Store or App Store yet. We share the Android apps during setup, and iPhone users use the web portal.
Send us your member list and we load it
Share your flat list and member register in any format. Our team sets up wings, flats, owners and tenants, then hands you the join code, free for 90 days.
FAQ
Members, flats and tenants: common questions
What is society member management software?
It keeps the society’s register of flats and people in one place: owners, tenants, family members, vehicles and parking. In SocietyConnect the committee manages it on the web dashboard and residents keep their own household details up to date in the app.
How do residents join our society on SocietyConnect?
The committee shares the society join code. The resident taps Join your society in the app, enters the code, picks their wing and flat, says whether they are the owner, a tenant or family, and sends the request. The committee sees who already lives in that flat and approves or rejects it.
Can we import our existing member list?
Yes. The import page takes a CSV with wing, flat, name, email, phone, relation, unit type, BHK, carpet area, share certificate and nominee. It shows a preview first and skips rows with errors. Our team does this with you during setup.
How are tenants handled?
A tenant is linked to the flat with the relation tenant and becomes the primary resident while the owner stays on record. When the tenant moves out, the committee sets the move-out date and their access to the flat ends.
Does SocietyConnect print the member register?
Yes. It prints Form I (Register of Members) and Form J (List of Members) with shareholding and nominee details, from the flat and member records.
Can residents hide their phone number?
Yes. A resident can hide their number from the directory. The committee and the resident still see it.
Is SocietyConnect member management free?
It is free for 90 days with every module on. After that we give a written quote based on your flats and the modules you keep.
More in SocietyConnect
Other parts of SocietyConnect
Maintenance billingSet charge heads once, raise every flat’s bill in one run, and post it to the books.Visitor managementGuard logs the visitor, the flat taps Allow or Deny, the register stays locked.Daily help and staffOne register for maids, cooks and drivers across flats, gate attendance pings, and payroll for society staff.AGM, meetings and e-votingSchedule the AGM, collect RSVPs, vote on each resolution with one vote per flat, and keep the minutes.SocietyConnect overviewEvery module, the 90-day free trial and how setup works.
Free for 90 days
Connect your society now Connect your society now
Every module on for 90 days, members, flats and tenants included. Our team loads your flats and dues, trains your guards, and nothing is charged automatically.
SocietyConnect
Connect your society now
Free for 90 days with every module on. Our team loads your flats and dues and trains your guards.
- No card needed
- Nothing charged automatically
- We call within one business day
Thank you!
We will call you within one business day to connect your society.
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