My bookings tab
Residents see their upcoming and past bookings with status: booked, pending, cancelled or declined.
Clubhouse booking app
A society amenity booking app that ends the double-booked clubhouse
Residents see free slots for the clubhouse, hall or badminton court and book from the phone. The app checks capacity, sends approval requests to the committee and tells the resident the answer. Society events get RSVPs with a seat count. Part of SocietyConnect, free for 90 days.
- Live slot availability
- Capacity per slot
- Committee approval
- Event RSVP with seats
Two families in B-wing both think they have the clubhouse on Saturday evening for a birthday. Both spoke to the manager. Neither has anything in writing.
Amenity booking in many societies runs on a register at the office and the manager’s memory. Residents phone to ask if the hall is free, the manager checks a page with crossings-out, and the committee hears about it only when two cakes arrive at the same time. Badminton courts and gyms have their own unwritten rules about who plays when.
In SocietyConnect each facility has its hours, slot length, capacity, charge, deposit and rules written down once. Residents see which slots are free on their phone and book them. If the facility needs approval, the request waits for the committee and the resident is told when it is approved or declined. Nobody can book a slot that is already full.
Booking rules
The rules the committee sets for each facility, and what the app does with them
| Setting | What the committee decides | What the app enforces |
|---|---|---|
| Hours | Opening and closing time, for example 6 am to 10 pm | Only slots inside those hours are offered; past slots today cannot be booked |
| Slot length | How long one booking lasts, such as 60 or 120 minutes | The day is split into slots of that length |
| Capacity | 1 for a party hall, or a number such as 4 for a court or gym | Capacity 1 means exclusive; capacity 4 means up to four flats in the same slot. One flat cannot hold two places in one slot |
| Approval | Whether the committee must approve each booking | Bookings wait as pending; approval re-checks capacity first, and a request whose date has passed cannot be approved |
| Charge | A fee per booking, or free | Shown on the facility and the booking, with a Pay button that opens the society’s UPI QR |
| Deposit | A refundable deposit amount | Shown to the resident before booking |
| Rules and terms | House rules in plain words | Shown on the booking screen, such as no loud music after 10 pm |
Capacity is checked under a lock, so two residents tapping the same slot at the same moment cannot both get it.
For the committee
Facilities and booking requests in one place on the web dashboard
The amenities page lists every facility with its hours, slot length, charge and whether it needs approval. Under it, recent bookings show the member, the facility, the date and time and the status. The committee adds a facility in a short form and approves or declines pending requests here or in the app.
- Add a facility with hours, slot, charge, capacity and approval
- Approve or decline pending bookings
- Cancel a booking, and the member is told it was cancelled by the committee
- Every approval, decline and cancellation goes into the audit log
How a booking works
From a free slot to a confirmed booking in four steps
- 1
Pick the facility
The resident opens Amenities and sees each facility with its hours, slot length, capacity and charge or Free.
- 2
Pick a date and slot
Free slots show how many places are left. Full slots and slots already past cannot be picked.
- 3
Committee decides
If approval is on, the committee gets a "Booking to approve" alert. Approval checks capacity again before it goes through.
- 4
Resident is told
A push notification says the booking was approved or declined. If there is a charge, a Pay button opens the society’s UPI QR.
- Booked by
- Residents from the Amenities screen in the app or the web portal.
- Approved by
- The managing committee, on the web dashboard or in the app.
- Replaces
- The booking register at the office and phone calls to the manager.
- Cost to try
- Free for 90 days with every SocietyConnect module on.
Events
Society events with RSVP and a real seat count
The committee posts an event with a title, description, venue, category, start and end time, a cover photo, a per-family fee if there is one, and a seat limit. Members get a push notification and answer Going, Maybe or Can’t, with the number of guests they are bringing.
Seats count heads, so a family of four takes four seats. When the event is full the app refuses more Going answers, and two people answering at the same moment cannot overfill it. The committee sees who responded, which makes ordering food for the Diwali Milan a lot less of a guess.
- Upcoming and past events in separate tabs
- Going, Maybe and Can’t with guest count
- Seat limit enforced on every RSVP
- Committee sees the list of responses
Around the booking
Details that save the manager a phone call
Society time zone
Slots and the "already past" check use the society’s local time.
Alerts both ways
The committee is told of each request; the resident is told of each decision and of any cancellation.
Photo and description
Each facility can carry a photo, a description and its house rules.
Shared or exclusive
A capacity of one locks the hall for one flat; a higher capacity lets several flats share the court.
Cancel from the phone
A resident cancels their own booking while it is still pending or booked, and the slot frees up.
Where the money goes
How booking charges reach the society’s books today
- The facility’s charge and deposit are shown before the resident books
- The Pay button on a booking opens the society’s UPI QR with the amount filled in
- The treasurer records the receipt as other income under the Amenity Income head
- Amenity income then shows in the income and expenditure statement
- Hall or amenity charges can also be added to a member’s bill as a charge head
- See society accounting for how other income is booked
Straight answers
What it does not do yet
Know these before you move the clubhouse register.
- Paid bookings are not posted to the ledger automatically. The resident pays by UPI QR and the treasurer records the receipt by hand.
- Deposits are shown but not tracked as collected or refunded inside the booking.
- There is no cooldown between bookings, no monthly limit per flat, no block on flats with unpaid dues and no paid add-ons yet.
- There is no OTP or tablet check-in at the facility, and no classes with attendance.
- Event fees are shown on the event but are not collected through the app.
- The apps are not on the Play Store or App Store yet. We share the Android apps with your society during setup, and iPhone users use the web portal.
Put your clubhouse calendar on SocietyConnect
Tell us your facilities and rules. We set them up, train the manager and show residents how to book, free for 90 days.
FAQ
Amenity booking: common questions
How does a society amenity booking app work?
Each facility is set up once with its hours, slot length, capacity, charge and rules. Residents pick a date and a free slot on their phone, and the app either confirms it or sends it to the committee for approval, then tells the resident the result.
Can two flats share the badminton court in the same slot?
Yes, if the committee sets a capacity above one. A capacity of four lets up to four flats book the same slot. A capacity of one makes the facility exclusive, which suits a party hall.
Can the committee approve clubhouse bookings?
Yes. Turn on approval for that facility and every booking waits as pending until the committee approves or declines it. Approval checks capacity again, and a request whose date has already passed cannot be approved.
Can residents pay the booking charge in the app?
The booking shows a Pay button that opens the society’s UPI QR with the amount. The payment is not posted to the ledger automatically; the treasurer records it as amenity income.
Can we block flats with unpaid dues from booking?
Not yet. There is no defaulter block, cooldown or per-flat limit on bookings today. The committee can use approval to check bookings by hand.
Does it handle society events too?
Yes. The committee posts events with a venue, time, fee note and seat limit. Members answer Going, Maybe or Can’t with a guest count, and the seat limit is enforced.
Is amenity booking free in SocietyConnect?
It is free for 90 days with every module on. After that the society gets a written quote. Nothing is charged automatically.
More in SocietyConnect
Other parts of SocietyConnect
Notices and communicationNotices with push and acknowledgement, a documents library, important contacts and a community feed.Society accountingDouble-entry books that fill themselves from bills, receipts and expenses, with Tally XML export.Complaints and helpdeskResidents raise issues with photos, the committee updates status, and residents rate or reopen the fix.Online maintenance paymentsMembers pay by UPI from the bill, the committee confirms, and the receipt posts to the books.SocietyConnect overviewEvery module, the 90-day free trial and how setup works.
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