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Housing society accounting software

Society accounting software that keeps the books balanced all year, with Tally export

Every bill, receipt and vendor payment posts to double-entry books as it happens. The treasurer sees the trial balance today, the auditor gets a read-only login, and the books export as Tally XML journals. Part of SocietyConnect, free for 90 days.

Connect your society now All SocietyConnect features
  • Double-entry from day one
  • Bank reconciliation
  • GST and TDS reports
  • Tally XML and CSV export
SocietyConnect society accounting screen 1 (sample data)
SocietyConnect society accounting screen 2 (sample data)

Most society treasurers find out the books do not balance in June, when the auditor asks for the trial balance.

Through the year the receipts sit in one register, the expenses in a file of vouchers and the bank in a passbook. Somebody posts it all to Tally in a rush before the audit. The auditor finds a sinking fund booked as income, a vendor paid twice and forty receipts nobody can place, and the AGM gets a balance sheet three months late.

In SocietyConnect the books are a by-product of the daily work. Raising a bill posts the income and the member’s receivable. Confirming a payment posts the receipt. Paying a vendor posts the expense, the TDS and the bank entry. The committee can open the income and expenditure statement on any day of the year and see real numbers, and the auditor starts from books that already balance.

Reports

The reports a treasurer and an auditor ask for, ready on any date

Pick a period and each report is built from the same double-entry ledger, so the numbers agree with each other.

Trial balance

Every account head with its debit and credit balance for the period.

Income and expenditure

This year next to last year, with the budget and the variance.

Balance sheet

With sinking and repair funds shown as funds, apart from income.

Receipts and payments

Cash and bank movements for the period, the way many AGMs want them.

Ledger query

Any account head, any period, down to each journal line.

Statement of account

One flat’s bills and payments in date order, with interest accrued.

Comparative statements

Two years side by side for the AGM papers.

Budget against actual

Set a yearly budget per head and track spending against it.

Expense trends

Month by month spending per head, to spot a rising electricity bill early.

Bank reconciliation

Tick cleared entries or import the bank statement as CSV.

GST return report

GSTR-3B and GSTR-1 figures with CGST, SGST and IGST split.

TDS 26Q and Form 16A

Quarterly TDS report with vendor PAN, challan details and certificates.

Audit pack

The schedules an auditor asks for, gathered for the year.

Member register

Form I and Form J registers from the member records.

Fixed deposits

FD register with interest accrued to date and the fund each FD is kept for.

Audit trail

Who created, changed or reversed every money entry, and when.

SocietyConnect Accounting page with period filter, export buttons for General Ledger, Trial Balance, Income and Expenditure, Balance Sheet, registers and Tally XML, plus income, expenditure, surplus and total assets cards (sample data)
The accounting page

Books for any period, and the auditor’s export one click away

Pick a period and the page shows income, expenditure, surplus or deficit and total assets. Tabs underneath hold the income and expenditure statement, the balance sheet, an income tax view and the journal.

The export row gives the CA and the auditor what they usually ask for by email: the general ledger, trial balance, income and expenditure, balance sheet, payments and expenses registers and outstanding dues as Excel-ready CSV, plus Tally XML journals.

  • Tally XML carries the ledger masters too, so Tally creates any head it does not have
  • Income and expenditure shows last year and the budget next to this year
Used by
The treasurer, the society’s accountant, the committee and the statutory auditor.
Replaces
A receipts register, a voucher file and a rush to post everything to Tally before the audit.
Works with
Maintenance bills, UPI payments, vendor bills, payroll, GST and TDS.
Cost to try
Free for 90 days with every SocietyConnect module switched on.
A year in the books

From the opening balances in April to the locked books after audit

  1. 1 AprilOur team

    Opening balances loaded

    Every flat’s arrears and every account head’s opening balance come in from a spreadsheet, so the year starts from your audited figures.

  2. Every dayAutomatic

    Bills, receipts and expenses post themselves

    Each money event posts a balanced journal. Manual journals, multi-line journals and reversals are there for the accountant’s adjustments.

  3. Month endAccountant

    Bank reconciliation

    Import the bank statement as CSV and SocietyConnect ticks off what matches. Re-importing the same statement does not clear anything twice.

  4. Each quarterAccountant

    TDS and GST

    Record the TDS deposit with challan details, run the 26Q report and Form 16A, and take GSTR-3B and GSTR-1 figures for the return.

  5. 31 MarchTreasurer

    Year-end close

    Close the year and carry balances forward. Closing also locks the year so nothing dated in it can change.

  6. After auditAuditor

    Books locked

    The audited period stays locked. Any correction goes in as a fresh entry in an open period, with the audit trail showing who made it.

SocietyConnect Bank reconciliation page showing balance per books, deposits not yet credited, cheques not yet presented and the reconciliation to the bank statement balance, with an Import statement button (sample data)
Bank reconciliation

The bank reconciliation statement your auditor expects

Choose the bank account and the date. SocietyConnect lays out the balance per books, deposits not yet credited and cheques not yet presented, and arrives at the balance the bank statement should show.

Tick entries by hand, or import the statement and let the system match them. Each of the society’s bank accounts reconciles on its own.

For your CA and Tally

What you can hand over, and in which format

ExportFormatUsually wanted by
General ledger and journalCSV for ExcelAuditor, CA
Trial balanceCSV for ExcelAuditor
Income and expenditure, balance sheetCSV for ExcelCommittee, AGM papers
Payments and expenses registersCSV for ExcelAuditor
Outstanding duesCSV for ExcelTreasurer, recovery work
Journal vouchers with ledger mastersTally XMLA CA who keeps the society’s books in Tally

The Tally export goes one way, from SocietyConnect into Tally.

Who does what

Each person sees the books their role allows

Treasurer

  • Reads income, expenditure and the balance sheet any day
  • Sets budgets per head
  • Closes the year

Accountant

  • Posts journals and reversals
  • Reconciles each bank account
  • Records TDS and GST payments

Auditor

  • Signs in with a read-only login
  • Is blocked from every change
  • Downloads the audit pack and exports

Committee

  • Creates and removes auditor logins
  • Reviews the audit trail
  • Takes the figures to the AGM
Built for an audit

Accounting rules the system keeps for you

  • Every entry is double-entry and the trial balance always balances
  • Sinking and repair funds sit on the balance sheet as funds, apart from income
  • Wrong bills are corrected with numbered credit notes, never deleted
  • Journals are reversed with a contra entry, so the history stays readable
  • Closed and audited periods are locked against any change
  • Several bank accounts, petty cash and fixed deposits each keep their own head
  • Vendor bills carry TDS by section and rate from the vendor record
  • A read-only auditor login, separate from the committee logins
Straight answers

What it does not do yet

Tell your auditor these at the start.

  • The Tally export goes one way. SocietyConnect does not read entries back from Tally; opening balances come in from a spreadsheet.
  • Financial statements are not published to members inside the app yet. The committee shares them as files.
  • GST e-invoices (IRN) are not generated. Most housing societies do not need them; check with your CA.
  • Form I and Form J registers are generated. Other statutory registers are not yet.
  • The software keeps the books; your auditor still audits them. Confirm treatment of any unusual item with your adviser or auditor.
  • The apps are not on the Play Store or App Store yet. We share the Android app with your society during setup, and iPhone users use the web portal.

Bring last year’s audited balance sheet

We load your opening balances, connect your bank accounts and set up your auditor’s read-only login, free for 90 days.

Connect your society now
FAQ

Society accounting: common questions

What does society accounting software do?

It keeps the housing society’s books: maintenance income, member receivables, expenses, funds, bank accounts, GST and TDS. In SocietyConnect these post automatically from bills, payments and vendor bills, so the trial balance, income and expenditure and balance sheet are ready on any date.

Does SocietyConnect work with Tally?

Yes, one way. You can export the journals as Tally XML, with the ledger masters included so Tally creates any head it does not already have. Entries made in Tally do not flow back into SocietyConnect.

Can our auditor get access?

Yes. The committee creates a read-only auditor login. The auditor can view every report, ledger, bank reconciliation and the audit trail, and is blocked from making any change.

Are sinking fund and repair fund shown correctly?

They sit on the balance sheet as funds, apart from income, which is how most auditors want them. Confirm the treatment for your society with your auditor.

Does it handle GST and TDS?

Yes. It raises GST on bills for registered societies, records GST payments and gives GSTR-3B and GSTR-1 figures. On vendor bills it deducts TDS by section and rate, records the deposit and produces the 26Q report and Form 16A.

Can we start in the middle of the year?

Yes. We load each flat’s arrears and each account head’s balance as on your start date from a spreadsheet, and the books carry on from there.

Is the accounting module free?

It is free for 90 days along with every other module. No card is needed and nothing is charged automatically. After that we give a written quote.

More in SocietyConnect

Other parts of SocietyConnect

Maintenance billingSet charge heads once, raise every flat’s bill in one run, and post it to the books.Vendors, purchases and assetsPurchase requests through a committee approval chain, vendor records, work orders, assets and petty cash.Online maintenance paymentsMembers pay by UPI from the bill, the committee confirms, and the receipt posts to the books.AGM, meetings and e-votingSchedule the AGM, collect RSVPs, vote on each resolution with one vote per flat, and keep the minutes.SocietyConnect overviewEvery module, the 90-day free trial and how setup works.
Free for 90 days

Connect your society now

Every module on for 90 days, society accounting included. Our team loads your flats and dues, trains your guards, and nothing is charged automatically.

Connect your society now